Processing of (personal) data by the entity in charge of the online application process

General information
This data privacy statement, sets out how Qivalis B.V. (‘'Qivalis”, “we” or “us”) collects, uses, discloses, processes and protects your personal data when you apply for a job with us, whether through our online application form (which uses the Personio recruitment software), by email or in any other way.

The controller
The controller under data protection law is:
Qivalis B.V.

Strawinskylaan 1457, 1077 XX Amsterdam, The Netherlands
KvK 98235680

Privacy contact: info@qivalis.eu
Data protection officer: TBC

Personal data collected as part of the application process
Personal data means any information relating to an identified or identifiable natural person. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your education and professional career.

Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

name (first and last names)
e-mail address
phone number
LinkedIn profile
channel through which you found us
salary expectation
start date

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV, certificates and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or staff involved in the application process have access to your data.

The personal data is stored, only for the purpose of assessing your application for the vacancy for which you have applied, and not for any purpose that is incompatible with the purposes described in this statement

If your application is unsuccessful, or if you withdraw it, we will delete your personal data no later than four weeks after the application process has ended, unless you have agreed to a longer retention period. We retain Personal Data about you only for as long as we need it for the purposes for which it was collected. However, we may retain Personal Data for a longer period where it is required or permitted by laws. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we will delete or irreversibly anonymize your data. In case of anonymization, the data will only be available to us in the form of aggregated statistics from which you can no longer be identified, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

With your separate consent, we may keep your data for up to 12 months after the process ends and add you to our talent pool, so we can contact you about other suitable roles. You can withdraw this consent at any time. Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR under Article 28 GDPR: we have concluded a data processing agreement with Personio, and Personio may process your data only on our documented instructions.

Rights of data subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under Article 7(3) of the GDPR; withdrawal does not affect the lawfulness of processing before the withdrawal.

Your right to object: where we process your personal data on the basis of our legitimate interests (Article 6(1)(f) GDPR), you have the right to object at any time, on grounds relating to your particular situation, to that processing (Article 21 GDPR). We will then stop the processing unless we can demonstrate compelling legitimate grounds that override your interests, rights and freedoms, or the processing is necessary for the establishment, exercise or defence of legal claims.

How to exercise your rights: please contact us at info@qivalis.eu. We will respond to your request without undue delay and in any event within one month (Article 12(3) GDPR); where necessary, this period may be extended by up to two further months, and we will tell you if that is the case.

Complaints: you have the right to lodge a complaint with a data protection supervisory authority (Article 77 GDPR), in particular in the EU Member State where you live or work or where the alleged infringement took place. In the Netherlands this is the Autoriteit Persoonsgegevens (https://autoriteitpersoonsgegevens.nl). We would appreciate the chance to address your concerns first, so please contact us beforehand, but you are not required to do so.

Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application. If we intend to use your personal data for a purpose other than the one for which it was collected, we will inform you of that other purpose before doing so.

In addition to this data privacy statement, please view our general data privacy statement at https://qivalis.eu/trust-center/privacy-policy.

This version was last updated on 12.10.2026 (version 1.0).

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.